Before setting a date for your festival/event, research other events being held. Make sure that you avoid clashing with major public events. You should check annual calendars, regional websites, local organisations, newspapers, other media and wider public events.

You will also need to consider the lead-in (planning) time, anticipated attendance numbers, the availability of the venue, time needed for permissions and licences, booking dates for entertainers, artists, other activities and suppliers, as well as coordinating with your ongoing daily business functions.

Consider the duration of the event carefully to benefit other local businesses, accommodation and attraction providers and suppliers.

The availability of your chosen venue may determine the date of your festival/event (1.7). Check thoroughly to identify the best available dates to choose within the TIMELINE Chart.

Helpful Sources

Regional Tourism Partnerships (RTPs):
Tourism Partnership North Wales: www.tpnw.org
Tel:01745 589020
Tourism Partnership Mid Wales: www.tpmw.co.uk
Tel:01654 704220
Capital Region Tourism (South East Wales): www.capitalregiontourism.org
Tel: 029 2041 7194
South West Wales Tourism Partnership: www.swwtp.co.uk
Tel.01558 669091
Welsh Language Board: www.bwrdd-yr-iaith.org.uk
Visit Wales : http://www.industry.visitwales.co.uk/

Key Points:

• Set a date and stick to it - remember, no date will suit everyone
• Inform all people involved
• Register the date with the Police, Visit Wales, RTPs, TICs, Trade, Press and other events lists
• Consult with your Regional Tourism Partnership

See Also:

1.7 Find Venue Location
2.2 Get Date into Events Lists
Section 7 Regional Contact Lists