By now, all members of the organising committee should have finalised costs.

• Collate all the costs that have been researched and finalise these as far as is possible
• Don't authorise the release of allocated budgets until all funding/sponsorship has been confirmed
• Agree the final budget with all those responsible and make sure that everyone has a copy
• At each meeting get a cost update from every person and check whether there is likely to be any overspend
• Remember that it takes discipline to keep to the budget, especially in the first, untested year

Key Points:

• Always make sure everyone understands the budget
• Keep the contingency fund for unforeseen problems

See Also:

2.4 Draft Budget
Section 6 Implementing Event - Operational Plan
6.4 Staff Training
6.7 Administration