As part of the process of finalising the event confirm bookings/arrangements with all artists, performers, speakers and VIPs.

Confirm arrangements with all artists/performers/concessionaires/entertainment providers:

• Phone or write to confirm date and time
• Make sure they know the exact location of the event - send a map if necessary
• Check any special requests, eg. for equipment, etc
• Provide a contact telephone number in case of problems

Confirm any necessary changes to contracts/arrangements in writing/via email and inform the rest of the team.

Key Points:

• It is vital to double-check arrangements
• Only agree to changes if they fit in with the event plan

See Also:

2.5 Insurance
2.7 Start Bookings- Artist/concessionaires
3.5 Finalise Marketing/PR Plans
3.7 Develop Operational Plan
4.1 Risk Assessment
Section 6 Implementing Event – Operational Plan
6.3 Entertainment/Media
Section 7 Case Studies