An efficiently run festival or event needs a well-structured management/organising team.

Whether your event is small or large, run by volunteers or paid officers, make sure that it runs smoothly by establishing who is on the committee/team and what their individual functions are from the beginning.

Certain organisational functions must be covered:

• finance/funding
• Health & Safety
• marketing & PR
• venue organisation/management
• legal/contracts

Each individual function outlined in the TIMELINE Chart must be allocated to one of the main categories above.

Before you allocate individuals to these functions, consider:

• individual skills and qualifications
• time availability
• individual preference

Within an existing organisation you may be able to allocate functions to existing officers with parallel responsibilities.

In a voluntary organisation, consider co-opting individuals with appropriate skills, eg. solicitors, accountants, to let the organising committee concentrate on operating the festival/event.

Key Points:

• Keep the main Organising Committee as small as possible
• Build on individual strengths when allocating responsibilities
• Co-opt experts if available
• Establish an efficient communication process between committee members

See Also:

1.2 Committee Formation
1.11 Organising Team
Section 6 Implementing Event - Operational Plan